Dear Innovators,
As you prepare to showcase your groundbreaking projects at the IEEE YESIST12 2025 Grand Finale in Malaysia, it’s crucial to ensure the safe and compliant transport of your prototype. Below are essential guidelines to help you carry your model/device through airport security and across international borders with ease.
🔍 1. Know Your Prototype
- Electronic-based (Arduino, Raspberry Pi, IoT devices)
- Mechanical models (moving parts, 3D prints, etc.)
- Robotics/Automation projects
- Biomedical/BioTech (may involve additional scrutiny)
🔺 Avoid carrying hazardous, flammable, or prohibited materials.
🧳 2. Packing Guidelines
📦 Hand Luggage (Carry-on)
- Carry fragile and critical components.
- Batteries (Lithium-ion, power banks) must be in carry-on (NOT in check-in).
- Include your laptop, USB drives, or presentation files.
- Keep disassembled parts to avoid resembling a full drone, weapon, or surveillance equipment.
🎒 Checked Baggage
- Tools and bulkier non-fragile parts.
- Ensure sharp tools (screwdrivers, pliers) are in checked-in only.
- Do NOT pack batteries, power banks, or flammable items.
📋 3. Mandatory Documents to Carry
- ✅ Official Invitation Letter from IEEE YESIST12 Organizers
- ✅ Prototype Component List – with item names and brief functions
- ✅ Declaration Letter – stating the prototype is for educational/competition use
- ✅ University/Team ID or Authorization Letter (if applicable)
📝 These documents will help explain your purpose to airport security or customs officers.
We look forward to welcoming your brilliance and creativity in Malaysia! Let your ideas fly as safely as you do. 🌍✈️
For any queries, contact the YESIST12 2025 support team at support@ieeeyesist12.org.
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